TERMS AND CONDITIONS OF USE

  1. INTRODUCTION

1.1. These Terms of Use rule your (i.e. „the Client”) access to and the non-exclusive, unamendable, non-transferable and temporary use of the Services provided by Inceptional Services Inc. S.R.L., a company organized and functioning under Romanian law, headquartered in 11-11A George Enescu St., Attic room, zone 3, 1st District, Bucharest, Romania, registered under Bucharest Trade Registry Office no. J40/12049/12.09.2019, sole registration code 41630496, EUID ROONRC.J40/12049/2019, phone number: +40749147387, e-mail: contact@inceptional.ro.

1.2. These Terms and Conditions of Use (also referred to herein „conditions of sale” or „conditions for service” or „terms”) are a legally binding agreement between the Client and Inceptional Services Inc. S.R.L..

1.3. Please READ these Terms and Conditions of Use and DO NOT proceed with any service request unless you have FULLY UNDERSTOOD and AGREED with these conditions of sale. By accepting these terms you acknowledge having read, understood and agreed to any and all of the conditions herein, waiving any and all rights of appeal, refund or requests for damages. Not understanding English or any language used herein will not give right to an exemption nor will it constitute an exception to the above.

  1. DEFINITIONS

2.1. Administrator – the Client’s representative in relation to Inceptional Services Inc. S.R.L. (i) who assumes having the authority to bind the Client under these Terms of Use and (ii) who will be responsible for managing the subscription to the Services and the use thereof, including, but not limited to, the creation of additional Users’ profiles, payment & other requests of any kind on and in relation to the platform. The Administrator is the first User of the Services.

2.2. Agreement – the Agreement on the Processing of Personal Data that regulates the processing by Inceptional Services Inc. S.R.L., on behalf of the Client, of the personal data processed by the Client within the use of the Services.

2.3. Confidential Information – any information belonging to either Party, transmitted or accessed, directly or indirectly, at any time during or after the Client’s use of the Services by the Client, including, but not limited to:

(i) information of a technical nature (e.g. technical specifications and data), know-how, research, inventions, trade secret, drawings, diagrams, concepts, documentation, manuals, source codes, object codes;

(ii) information of a business nature such as financial information, business strategies, marketing strategies, costs;

(iii) personal data, Content and Subscription Data;

(iv)any other information belonging to the other Party not generally disclosed to the public.

2.4. Content – all data and information uploaded, submitted, stored, received and managed by Users to or through the Services, other than Subscription Data.

2.5. Client – the entity who is granted upon subscription purchases the non – exclusive, non-transferable and temporary right to access and use the Services under these Terms of Use.

2.6. Document – any document generated by incorporate, that is an already developed template automatically filled with the information provided by the Client, including any and all edited versions; any document uploaded or otherwise used by the Client.

2.7. Force Majeure – an external, unforeseeable, absolutely invincible and unavoidable event that occurs after the entry into force of these Terms of Use, which exceeds the reasonable control of the Parties, as the case may be, and renders impossible the fulfillment of the obligations under these Terms of Use.

2.8. Fortuitous Case – an event that is unforeseeable and unavoidable by the Party that would have been held liable if the event hadn’t occurred.

2.9. Party – either Inceptional Services Inc. S.R.L. or the Client.

2.10. Parties – Inceptional Services Inc. S.R.L. and the Client.

2.11. Price – the remuneration payable or paid by the Client/User for the use of an incorporate complete documents generation cycle and/or for other services included in incorporate platform.

2.12. Services – access to and use of incorporate and the services as provided by Inceptional Services Inc. S.R.L. under these conditions.

2.13. Subscription Fee – the fee owed by the Client for the access and use of the Services for each User, as it may be the case.

2.14. Subscription Data – the data belonging to the Client and/or the Users required for the subscription to and use of the Services, as it may be the case.

2.15. Subscription Period – each monthly or annual period for which the Users subscribed to use the Services, as it may be the case.

2.16. Terms and Conditions of Use – the terms and conditions governing the Client’s use of the Services, together with the Agreement and our Privacy Policy as may be amended from time to time by Inceptional Services Inc. S.R.L. at its sole discretion and notified to the Client.

2.17. User – any person using the Services upon access granted by the Administrator, including the Administrator.

  1. SERVICES

3.1. The Client is granted a non-exclusive, non-transferable and temporary right to use the Services, in exchange for the payment of the Price, the Subscription Fee and/ or as a benefit of the Freemium.

3.2. Help-desk services are available from Monday to Friday, excluding national Romanian holidays as well as other noticed periods, during business hours, at the e-mail address help@incorporate.ro.

3.3. Additional services (e.g. customizations, any software development services, technical support services or training) shall be provided by Inceptional Services Inc. S.R.L. upon express request of the Client and shall be subject to separate fees, terms and conditions of use.

3.3.3.4. Inceptional Services Inc. S.R.L. reserves the right to modify the Services at any time by adding or removing any features and/or add-ons associated with the Services, at its own discretion. Any feature and/or add-on reducing or interfering with the use of the Services shall apply after a 60 (sixty) days prior notice, during which the Client shall have the right to modify or terminate these Terms of Use, by visiting the account subscription edit page.

  1. REGISTRATION AND USE DATA REQUIREMENTS

4.1. The registration & use of the Services requires certain data to be provided, such as:

(i) Account registration: name, surname, e-mail address, sole identification code, registered office and credit/debit card details of the Client.

(ii) Paying registered Client: name, surname, e-mail address, credit/debit card details of the Client.

(iii) User: name, surname, address/office address, e-mail address, phone no, legal representative name, surname, identification data.

4.2. The Client has the obligation to keep up to date and confidential all data.

4.3. Each User and/or Client shall access the Services by using their e-mail address and password. The Client shall use all reasonable endeavors to ensure that each User uses its own profile and that such profile is used solely by the User to whom it is assigned, including the profile of the Administrator.

4.4. The Administrator shall have the authority to choose and modify at any time the account in the name and on behalf of the Client and to manage the profiles of each User. All changes to the account shall apply only for the future and immediately (not at the expiration of the Subscription Period). The Client acknowledges and accepts that any account changes may result in loss of Content and hereby expressly waives all rights to claim any and all damages.

  1. REMUNERATION AND PAYMENT

5.1. In exchange for the use of incorporate, at the expiration of the free trial period, the Client shall pay a price per each operation finalized through a set of self generated documents or, Subscription Fee, as the case may be, by selecting the payment plan for each operation, as displayed on the website. All fees are exclusive of VAT, and prices might change to reflect inclusion of VAT.

5.1.5.2. Inceptional Services Inc. S.R.L. reserves the right at any time and at its sole discretion to change the Price or the subscription fees with a 30 (thirty) days prior notice to the Client, during which the Client shall have the right to terminate its subscription, by visiting the account subscription edit page. The new Price or the subscription fees shall apply then forth and considered accepted if the Client did not send a notice of termination.

5.2. The Subscription Fee shall be paid via direct debit  (recurring payment). The Subscription Fee can also be paid via electronic payment (online payment or bank transfer),  whenever direct debit cannot be used as means of payment.

5.3. There are no charges for canceling a registration before the process is finished, but the already paid price after finalization of Services is non-refundable. The client has, however, the possibility to perform minor amendments to the already paid for Services/documents, up to 3 (three times) without this amounting to the attempt to replicate or use one-off payment for several operations which otherwise would be distinct in nature and payment under the incorporate platform terms.

5.4. The Price or the subscription fees do not include incidental expenses to the use of the Services such as Internet access, data roaming or other data transmission charges.

  1. USE OF THE SERVICES

6.1. Inceptional Services Inc. S.R.L. shall take all reasonable security measures to ensure secure access to and use of the Services and protection of the Content and the Confidential Information of the Client, including, without limitation, a secure method of authentication and firewalls.

6.2. The Client shall use the Services solely for its own benefit and in accordance with these conditions of use. The Services shall not be used in a manner that is unlawful, offensive, threatening, obscene or similar.

6.3. Under no circumstances can the services, add-ons, methods, flows, codes or other type of intellectual property elements can be used outside the usual scope of incorporate. The Clients and the Users acknowledge that any registration process into the platform and/or use of incorporate platform for the purpose of imbedding similar functions, codes, methods, flows into other competitive products/services or otherwise replicating incorporate main functions is a breach of these terms and gives the right to Inceptional Services Inc. S.R.L. to claim damages, including by computing any revenues collected as a consequence of such breach and/or any loss in revenues.

6.4. The Client undertakes full and sole responsibility for the Content and fully understands that Inceptional Services Inc. S.R.L. does not review or check-in any way the Content. Inceptional Services Inc. S.R.L. is, however, entitled, at its sole discretion and at any moment, to take any action deemed necessary in relation to the Content that is not in line with these Terms of Use or with the law or with other mandatory requirements, including removal of such Content.

6.5. The Client is responsible for maintaining the security and confidentiality of the Content and all the activities while using the Services. The Client agrees to immediately notify Inceptional Services Inc. S.R.L. with regard to any unauthorized use of the Services or any other security violation thereof.

6.6. The Client shall ensure that copyrights, as well as any other intellectual property rights over the Services, are not infringed, by using the Services or otherwise.

6.7. The Client shall not, permanently or temporarily, reproduce the Documents, in whole or in part, by any means or in any form and shall not translate, adapt, arrange or make any alterations to the Documents otherwise than in the “edit” option of the platform. The Client acknowledges that all documents, unless substantially amended through the “edit” option of the platform, are protected by copyright, and all rights pertain to Inceptional Services Inc. S.R.L..

6.8. The Client shall not and shall not permit others to:

(i) make changes, deletions or additions to the Services’ source code, shall not

(ii) decompile, reverse engineer or disassemble the inner workings of the Services,

(iii) copy distinct elements of the Services, e.g. CSSs or specific functionalities,

(iv) remove any proprietary notices, marks, labels, or logos from the Services,

(v) rent or transfer all or some parts of the Services to any third party or

(vi) utilize any computer software or hardware which is designed to defeat any copy protection device, should the Services be equipped with such a protection device, without Inceptional Services Inc. S.R.L.’s express and written prior approval.

6.9. The Client shall not attempt to gain unauthorized access to the Services, to other accounts, systems or computer networks connected to any server used by the Services or to any of the services provided by Inceptional Services Inc. S.R.L., by means of fraud, password decryption or any other means.

6.10. The Client shall not use the Services in any way that violates third parties’ rights, including, but not limited to, intentionally harm a person or entity, including Inceptional Services Inc. S.R.L..

6.11. The Client shall ensure that the Administrator and the Users  (i) use the Services in accordance with these Terms of Use, (ii) observe Inceptional Services Inc. S.R.L.’s rights over the Services, as well as (iii) comply with all the obligations incumbent upon the Client, under these Terms of Use.

6.12. If the Client does not fulfill any of the obligations provided under clauses 6.2. – 6.11., 11., 12, 13.2. and/or 13.3., Inceptional Services Inc. S.R.L. reserves the right to suspend the access to the Services, at any moment and at its sole discretion. If within 5 (five) days from the suspension date, the issue is not resolved between the Client and Inceptional Services Inc. S.R.L., the latter will permanently terminate the Services, by sending a written notice to the Client, without any prior formality and without the intervention of any court of law. The Content shall be automatically deleted under the conditions provided for in art. 9.5. hereto.

6.13. Inceptional Services Inc. S.R.L. may offer integration of the Services with third party products and services. Access to and use of any third party products or services are subject to separate terms of use provided by such third parties. Inceptional Services Inc. S.R.L. shall not, in any case, be liable for any prejudice that the Client may incur from using such third party products and services, including, but not limited to the unavailability or malfunctioning of such third party products or services, the Client being solely responsible for the use of third-party products and services.

6.14. The Client understands and acknowledges that the Services provided by Inceptional Services Inc. S.R.L. are not legal services and do not substitute legal services.

6.15. The Client understands and acknowledges that Inceptional Services Inc. S.R.L. cannot influence the Client’s documents and/or the selection of settings of the documents and/or what details the Client selects or inserts within the documents. The Client undertakes full and exclusive liability for all and any settings of the documents the Client made while using the Services.

6.16. The Client understands and acknowledges that the Services provided represent only an document process automation tool which helps make documents and the entire registration flow more efficient etc..

  1. 7. MAINTENANCE

7.1. Inceptional Services Inc. S.R.L. reserves the right at any time to temporarily suspend the Services, part of the Services or any feature of the Services for the purpose of providing maintenance (e.g.: bug fixing, patching, upgrades). Inceptional Services Inc. S.R.L. will notify the Client at least 1 (one) day prior to any such suspension, save for the situations in which urgent action is required to safeguard the integrity and security of the Services. Inceptional Services Inc. S.R.L. shall use all reasonable endeavors to restore the functionality of the Services in a reasonable time.

7.2. Under no circumstances will Inceptional Services Inc. S.R.L. be liable towards the Client for the temporary suspension of the Services under these Terms of Use, including but not being limited to the date for registering an operation with the trade registry, the date to provide documentation for signing to third parties etc..

  1. 8. WARRANTIES AND LIMITATION OF LIABILITY

8.1. The Client understands and acknowledges that the Services are provided “as is”, without any warranty of any kind, whether express or implied. To the maximum extent permitted by the applicable law, Inceptional Services Inc. S.R.L. does not grant any warranties, express or implied, statutory or otherwise, including but not limited to, warranties of merchantability or fitness for a particular purpose or warranties that the Services will not infringe third-party patents, utility models, copyrights, trademarks or other rights. Inceptional Services Inc. S.R.L. does not warrant that the Services fulfill Client’s requirements or that the Client’s use of the Services will be uninterrupted, error-free, or that the Services are protected from any losses, tampering with, cyber-attacks or other security intrusions.

8.2. The Client understands and acknowledges that Inceptional Services Inc. S.R.L. is not and will not be liable for any the for any information or documents provided by the Client in the document process automation cycle and/or the operation registration process through incorporate platform, including, in particular, their correctness, completeness or validity, such as: names, addresses, phone numbers, number of shares, price of shares, types of NACE codified activities, statements etc..

8.3. Inceptional Services Inc. S.R.L.’s aggregate liability towards the Client for any claims, losses or damages whatsoever in relation to the use of the Services shall not exceed, under any circumstances, 50% of the amount paid by the Client for the use of the Services and will only be triggered if intentional, fraudulent or otherwise law infringing behavior of Inceptional Services Inc. S.R.L. is proven.

8.3.8.1. In no event shall Inceptional Services Inc. S.R.L. or its employees, representatives, shareholders, directors or partners of any kind shall be liable for any direct, indirect, incidental, punitive, special, consequential or any other damages resulting from:

(i) the use or inability to use the Services,

(ii) changes or alterations of the Services,

(iii) temporary or permanent interruptions of the Services,

(iv) unauthorized access to data and Content.

8.4. The Client shall be liable for any damage caused to Inceptional Services Inc. S.R.L. by any breach of these Terms of Use and for any actions and/or omissions of the Administrator and/or the Users which are contrary to these Terms of Use, as well as for any other violation or non-compliance with these Terms of Use. The Client shall indemnify and hold Inceptional Services Inc. S.R.L. harmless from and against any legal proceedings, claims, liability, loss, penalty arising from or in relation to such breach, actions and/or omissions, violation or non-compliance. This covenant to hold harmless covers, in particular, all costs incurred by Inceptional Services Inc. S.R.L. for the defense of such claims and/or for the proper correction of the claimed damages, losses, penalties.

  1. 9. TERM AND TERMINATION

9.1. The Terms of Use shall enter into force upon registration of the Administrator and ticking of the “I agree with these Terms of Use and the Agreement on the Processing of Personal Data” checkbox and shall be valid until the termination of the Services.

9.2. The Client can terminate the Services and these Terms of Use at any time, by visiting the account edit page. Termination of the Services by the Client shall be effective immediately or otherwise agreed to between the Client and Inceptional Services Inc. S.R.L.. The Client must save the data stored into the “History” page and the connected content prior to the termination of the Services. The Client is solely responsible for saving the data stored into the “History” page and the connected content prior to the termination of the Services and shall exonerate Inceptional Services Inc. S.R.L. of any liability. Inceptional Services Inc. S.R.L. may assist the Client in saving and recovering the Content, if possible.

9.3. Inceptional Services Inc. S.R.L. may unilaterally terminate and/or cancel the Services and these Terms and Conditions of Use at any time, without any cause, by giving the Client a 30 (thirty) days written prior notice.

9.4. Inceptional Services Inc. S.R.L. may unilaterally terminate the Services and these Terms of Use by giving written notice to the Client, without any other formalities and without intervention of the court, if the Client does not fully fulfill any of its obligations undertaken hereunder and fails to remedy such non-fulfillment within a period of 5 (five) days after being notified in writing to do so.

9.5. Upon termination of the Services and these Terms of Use on any grounds, Inceptional Services Inc. S.R.L. shall keep the Content, Documents and other related data for a period of 90 (ninety) days as of termination before permanently deleting it. The Client can retrieve such data within this period upon request, in accordance with these Terms and Conditions of Use. If the Client does not claim the Content within the above deadline, Inceptional Services Inc. S.R.L. will permanently delete such data and all copies thereof. Inceptional Services Inc. S.R.L. shall not be held liable, under any circumstances, towards the Client in relation to the permanent deletion of the Content pursuant to these Terms of Use.

  1. FORCE MAJEURE

10.1. Neither Party shall be held liable for any delay, failure or default in fulfilling any of the obligations undertaken hereunder if such delay, failure or default is the direct result of the intervention of Force Majeure. The other Party shall not be entitled to any compensation.

10.2. Should any of the Parties be prevented, impeded or delayed in fulfilling any of the obligations undertaken hereunder by Force Majeure, than that Party shall notify the other Party in writing within 5 (five) working days as of the date the Party acknowledged the event, with regard to the Force Majeure event and the relevant circumstances.

10.3. The Party notifying the Force Majeure shall not be held liable for the non-fulfillment, late or improper fulfillment of its obligations undertaken hereunder, during the Force Majeure.

10.4. The ceasing of the Force Majeure shall also be notified, in writing, to the other Party within 5 (five) working days as of the ceasing date.

10.5. Should the Force Majeure last longer than 5 (five) days, either Party may notify the other Party the de jure termination of these Terms of Use, without the right for the other Party to claim any damages.

10.6. The Parties expressly agree that Inceptional Services Inc. S.R.L. shall not be held liable in case of any Fortuitous Case that impedes or delays, in whole or in part, the fulfillment of the obligations undertaken hereunder. The provisions of this clause regarding Force Majeure shall apply accordingly should a Fortuitous Case occur.

  1. CONFIDENTIALITY

11.1. During the use of the Services and for an unlimited period of time after termination of the Services and these Terms of Use, the Parties shall treat all Confidential Information as confidential and shall not disclose to any third party, nor make use of this Confidential Information in any other way than in accordance with these Terms of Use and for the use of the Services by the Client or for the provision of the Services by Inceptional Services Inc. S.R.L..

11.2. Either Party shall be exempted from liability for disclosing information relating to these Terms of Use if the respective Party can document that:

(i) the information was known to the respective Party before receiving it from the other Party; or

(ii) the information was disclosed after obtaining the written consent of the other Party for such disclosure; or

(iii) the respective Party had to disclose the information in compliance with and in observance of express procedures set forth by the legislation in force; or

(iv) the information has become public, independent of the action or inaction of the respective Party; or

(iv)(v) the information was independently developed by the respective Party.

11.3. By entering into these Terms of Use, the Client expressly acknowledges and allows Inceptional Services Inc. S.R.L. to use its name for references sent to other clients or published on its website.

  1. DATA PROTECTION

12.1. The Parties agree to comply with the obligations set forth in Appendix 1 – Agreement on the Processing of Personal Data.

  1. INTELLECTUAL PROPERTY

13.1. The Client shall not, at any time, be granted any ownership or copyrights over the Services or related materials, including, but not limited to, the source code, the object code, documentation/manuals for the use of the Services, registered and/ or unregistered trademarks, as well as any other work of intellectual creation within the meaning of Law no. 8/1996 on copyright and related rights, included in the Services, and is fully responsible for any infringement of any moral and/or patrimonial rights over the Services.

13.2. The Client shall not use the Services in any manner that may infringe intellectual property rights.

13.3. The Client is granted the non-exclusive and temporary right to use the Services. This right cannot be subsequently transferred by the Client without Inceptional Services Inc. S.R.L.’s prior written approval. The Client is not allowed, without the prior written approval of Inceptional Services Inc. S.R.L.:

(i) to permanently or temporarily reproduce the Services, in whole or in part, by any means or in any form whatsoever, including when the reproduction is determined by the installation, storage, running or execution, display or transmission within the network;

(ii) to translate, adapt, arrange and/or bring any other transformations to the Services nor to reproduce the outcome of these operations.

13.4. The Client and any other user acknowledge these terms of use and any text, documents, inquiry, form or other type of written material are copyright protected and any use in part or whole of such materials is forbidden and gives the right to Inceptional Services Inc. S.R.L. to claim damages in the amount it will deem appropriate for compensation.

  1. 1APPLICABLE LAW AND DISPUTE RESOLUTION

14.1. These Terms of Use shall be governed by and construed in accordance with the laws of Romania.

14.2. Any dispute in connection with or deriving from these Terms of Use and the use of the Services shall be settled amicably between the Parties. If the parties shall not reach an amicable solution, the dispute shall be referred to the competent courts located at Inceptional Services Inc. S.R.L.’s headquarters. Any claim the Client might have against Inceptional Services Inc. S.R.L. arising out of or in relation to these Terms of Use or the Services must be filed within 6 months, otherwise, such claim being permanently barred.

  1. FINAL PROVISIONS

15.1. The Administrator warrants and represents that (i) it has the power to represent the Client in relation to Inceptional Services Inc. S.R.L. and to act in the name and on behalf of the Client during registration and acceptance of these Terms of Use, (ii) the Client has the legal capacity to enter into these Terms of Use and (iii) all Subscription Data is correct and complete.

15.2. If at any time, any provision of these Terms of Use is or becomes illegal, invalid or non-applicable in any way, the legality, validity and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. The illegal, invalid or unenforceable provision shall be replaced by a legal, valid and enforceable provision which, as closely as possible, reflects the economic purpose pursued under the illegal, invalid or unenforceable provision.

15.3. Inceptional Services Inc. S.R.L. has the right to assign, in whole or in part, these Terms of Use, or otherwise, to substitute a third party under its rights and obligations, through a merger, division, asset transfer, business transfer, reorganization, sale, subcontracting or otherwise, without the consent of the Client.

15.4. If a notification is made by post, it shall be sent with receipt confirmation and shall be considered received by the receiving Party at the date mentioned by the postal office on the receipt. If a notification is sent by e-mail or fax, it shall be considered received on the first working day subsequent to the day of transmission. Notifications under these Terms of Use shall be valid also if transmitted through the Services.

15.5. By accepting these Terms of Use, the Client irrevocably agrees and accepts all provisions of these Terms of Use and in particular the following clauses: 3.4., 5, 6, 7, 8, 9, 10, 11, 12, 13, 14 and 15 of the Terms of Use and 3.4, 5, 6 and 8 of the Agreement.

15.6. These Terms of Use constitute the entire agreement between Inceptional Services Inc. S.R.L. and the Client with respect to the use of the Services, superseding any prior version of these Terms of Use and any written or verbal agreement between Inceptional Services Inc. S.R.L. and the Client in relation to the subject matter of these Terms of Use and the use of the Services.

15.7. These Terms of Use are available within the Services. Inceptional Services Inc. S.R.L. reserves the right to modify at any time and at its sole discretion these Terms of Use by notifying the Client with a 30 (thirty) days prior notice after which the new version of the Terms of Use shall enter into force. The Client has the right to modify or terminate its subscription during such a period. By continuing to use the Services, the Client irrevocably agrees and accepts the Terms of Use, as unilaterally amended by Inceptional Services Inc. S.R.L..

 

Appendix 1

Agreement on the Processing of Personal Data

  1. 1. Introduction

1.1. This Agreement regulates the processing by Inceptional Services Inc. S.R.L. on behalf of the Client of personal data processed within the use of the Services subject to the Terms of Use.

1.2. As regards such personal data, Inceptional Services Inc. S.R.L. acts as the Processor and the Client as Controller.

1.3. This Agreement forms part of the Terms of Use. The provisions hereof are supplemented with the provisions of the Terms of Use.

  1. 2. Legislation

2.1. This Agreement is governed by Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter referred to as the “Regulation”), as well as by any legislation issued by the competent data protection authorities in its implementation.

2.2. This Agreement is available within the Services. Inceptional Services Inc. S.R.L. reserves the right to unilaterally modify this Agreement by notifying the Client with a 30 (thirty) days prior notice after which the new version of the Agreement shall enter into force. The Client has the right to modify or terminate its subscription during such a period, by visiting the account subscription edit page. By continuing to use the Services, the Client irrevocably agrees and accepts the Agreement, as unilaterally amended by Inceptional Services Inc. S.R.L..

2.3. The notions „personal data”, „data subject”, „processing”, „controller”, „processor” and „supervising authority”, as used herein, and any other notions which are not expressly defined herein shall have the meaning provided in the Regulation.

  1. 3. Processing of Personal Data

3.1. Personal data means any information relating to an identified or identifiable person which is processed by the Client while using the Services in its capacity as Controller (hereinafter referred to as “Personal Data”).

3.2. Inceptional Services Inc. S.R.L. processes the following types of Personal Data:

(i) contact data: name and surname, e-mail address, phone number (e.g. Subscription Data);

(ii) any Content that includes Personal Data processed by the Client while using the Services.

3.3. Inceptional Services Inc. S.R.L. processes Personal Data concerning the following categories of data subjects:

(i) Users;

(ii) Current and potential clients, business contacts, collaborators, employees, consultants and representatives of the Client;

(iii) Any other third parties whose data are processed by the Client/Users while using the Services.

3.4. Inceptional Services Inc. S.R.L. shall perform the following processing operations of the Personal Data only on documented instructions from the Client, unless required to do so by European Union or national law: collection, recording, organization, structuring, storage, retrieval, erasure, alignment or combination, as well as any other operation reasonably necessary for the provision of the Services subject to the Terms of Use (hereinafter referred to as “Processing Operations”). The Parties agree that this Agreement and the Terms of Use are the Client’s complete and final instructions regarding the processing of Personal Data.

3.5. The Processing Operations shall be performed by Inceptional Services Inc. S.R.L. throughout the provision of the Services subject to the Terms of Use and shall cease upon termination of the Services and expiration of the period provided for in clause 9.5. of the Terms of Use, except where the legislation of the European Union or the national legislation stipulates otherwise.

  1. 4. Obligations of Inceptional Services Inc. S.R.L.

4.1. Inceptional Services Inc. S.R.L. undertakes the following obligations in its capacity as Processor in relation to the Processing Operations:

  1. a) to ensure that the persons within Inceptional Services Inc. S.R.L. authorized to perform the Processing Operations have committed themselves to the confidentiality of these data;
  2. b) to take appropriate technical and organizational measures to ensure an appropriate level of security in performing the Processing Operations; Inceptional Services Inc. S.R.L. shall take steps to ensure that any natural person acting under its authority and who has access to Personal Data does not process them except upon Client’s request, unless he or she is required to do so by European Union or national law;
  3. c) to meet the conditions provided under clause 6 hereunder;
  4. d) taking into account the nature of the processing, to assist the Client by appropriate technical and organizational measures, insofar as this is possible, for the fulfillment of the Client’s obligation in its capacity as Controller to respond to requests for exercising the data subject’s rights laid down in the Regulation (e.g. right to information and right of access to the data, right to rectification, right to erasure, right to restriction of processing, right to data portability, right to object, right not to be subject to a decision based solely on automated processing, including profiling, right to submit a complaint in front of the competent supervisory authority);
  5. e) to assist the Client in ensuring compliance with its obligations as Controller, considering the Processing Operations and information available to Inceptional Services Inc. S.R.L. and only when such obligations are linked to the provision of the Services;
  6. f) at the choice of the Client and under the conditions stipulated in clause 9.5. of the Terms of Use to delete or return upon termination of the Services all the Personal Data and to delete existing copies unless European Union or national law requires storage of the Personal Data;
  7. g) to make available to the Client all the information necessary to demonstrate compliance with the obligations laid down under clause 4.1. of this Agreement;
  8. h) to allow for audits regarding the Processing Operations, including inspections, conducted by the Client or another auditor mandated by the Client, insofar as such verifications are strictly necessary for the fulfillment of legal obligations and there are reasonable grounds to believe that Inceptional Services Inc. S.R.L. does not meet its legal obligations regarding the Processing Operations, under the conditions agreed in relation to each audit between Inceptional Services Inc. S.R.L. and the Client; audits and inspections, shall not, under any circumstances: (i) be performed more than once a year, unless requested by the competent supervisory authority; (ii) be performed outside the normal business hours of Inceptional Services Inc. S.R.L.; (iii) interfere with Inceptional Services Inc. S.R.L.’s course of business;
  9. i) to inform the Client without undue delay after having become aware of a Personal Data Breach.

4.2. If Inceptional Services Inc. S.R.L. receives a request from a data subject regarding his or her rights under the Regulation, Inceptional Services Inc. S.R.L. will guide such person to address the request directly to the Client.

4.3. The services provided by Inceptional Services Inc. S.R.L. in fulfilling its obligations under clause 4.1 letters d), e), f) and h) hereto shall be provided in accordance with clause 3.3 of the Terms of Use.

  1. 5. Obligations of the Client

5.1. The Client undertakes the following obligations in relation to the Personal Data and/or the Processing Operations:

  1. a) to ensure that Personal Data is strictly necessary for the use of the Services and that such data is correct, complete, precise and does not violate the rights of third parties (including data subjects), being solely responsible for the transmission of such data, as well as for the lawfulness and accuracy of the processing;
  2. b) to meet all its obligations as Controller under the Regulation, including, without limitation, the obligations necessary for the processing of Personal Data by Inceptional Services Inc. S.R.L. under this Agreement and the Terms of Use (e.g. ensure the conditions for the lawfulness of the processing, including the processing of special categories of personal data relating to criminal convictions and offences – e.g. obtaining the data subject’s consent, where required under the Regulation, verify fulfilment of the conditions governing the processing necessary for the performance of a contract, notification of the supervisory authority in case of a data security breach, as well as of the data subject);
  3. c) to send to Inceptional Services Inc. S.R.L. clear, complete and precise instructions regarding other processing operations than those provided for in this Agreement and in the Terms of Use;
  4. d) to grant to Inceptional Services Inc. S.R.L. a reasonable time for the fulfillment of its obligations under clause 4.1. letters d), e), f) g) and h) hereto, considering the complexity and nature of the activities that Inceptional Services Inc. S.R.L. must undertake to such purpose so that it does not affect Inceptional Services Inc. S.R.L.’s course of business;
  5. e) to notify Inceptional Services Inc. S.R.L. any information which can affect the fulfillment of its obligations as Processor hereunder;
  6. f) to notify Inceptional Services Inc. S.R.L. without undue delay after having become aware of any Personal Data breach that Inceptional Services Inc. S.R.L. may control.
  7. 6. Third Parties

6.1. The Client hereby generally authorizes Inceptional Services Inc. S.R.L. to engage another processor to perform the Processing Operations, without the need of any further approval in this regard. The following third parties are considered approved by the Client by using the Services and accepting this Agreement:

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6.3.6.2. Inceptional Services Inc. S.R.L. shall inform the Client of the identity of any other third-party performing Processing Operations and shall ensure that such person shall undertake towards Inceptional Services Inc. S.R.L. the same obligations Inceptional Services Inc. S.R.L. has undertaken hereunder towards the Client.

6.3. If the Client objects to any such third party, the Client has the right to modify or terminate the Services, by visiting the account subscription edit page. By continuing to use the Services, the third party shall be considered accepted by the Client.

  1. 7. Duration

7.1. 7.1. This Agreement shall enter into force upon registration of the Administrator for the use of the Services and ticking the “I agree with these Terms of Use and the Agreement on the Processing of Personal Data” checkbox and shall be valid until termination of the Services and expiration of the period provided for in clause 9.5. of the Terms of Use.

  1. 8. Liability

8.1. No provision herein shall be understood or construed as an exemption of the Client’s obligations, acting as Controller, under the Regulation or any other applicable legal provisions, nor as a limitation of the Client’s liability, regarding the processing of Personal Data.

8.2. The liability of Inceptional Services Inc. S.R.L. hereunder, as well as under the applicable legislation, shall not exceed, under any circumstances, 50% of the amount paid by the Client for the use of the Services during the last 3 (three) months prior to the occurrence of the damage. Any claim the Client might have against Inceptional Services Inc. S.R.L. arising out of or in relation to this Agreement must be filed within 6 (six) months, otherwise, such claim being permanently barred.